Security & Compliance
Choose and Implement a Password Manager for Your Team
Protect your business accounts with a centralized team password manager. Compare leading solutions, establish shared vaults, and onboard your team to strong password hygiene.
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Why Use a Team Password Manager?
Weak, reused, or texted passwords are among the biggest security risks for small and growing businesses. A team password manager generates strong unique passwords, stores them securely, and lets you share access without exposing credentials. When employees leave, you can revoke access instantly instead of changing passwords across dozens of systems.
↓Step-by-Step Guide
- 1
Compare Password Manager Options
Evaluate the top business password managers. Most offer free trials—test a few before committing.Provider Plan Price/User/Month Key Features & Notes 1Password Business $7.99 Excellent UI/UX, strong security posture, unique Travel Mode Bitwarden Teams $4.00 Open-source, budget-friendly, transparent security model Bitwarden Enterprise $6.00 Best value at scale; strong admin controls LastPass Business $7.00 Legacy player; evaluate recent security history carefully LastPass Business Max $9.00 Advanced features; consider risk profile Dashlane Business $8.00 Includes VPN and dark web monitoring - 2
Sign Up for a Business Account
Choose your password manager and sign up for a business or teams plan. Avoid individual plans—they lack administrative controls needed for secure team usage. - 3
Set Up Your Master Password
Choose a strong master password or passphrase such as "purple-mountain-coffee-42-shoes". Store it physically in a secure location. If you lose it, the provider cannot recover it—this is by design. - 4
Install Browser Extensions and Apps
Install the browser extension (Chrome, Firefox, Safari) and the mobile app. Sign in using your master password. The extension will offer to save and autofill passwords as you browse. - 5
Import Existing Passwords
Export saved passwords from your browser (Chrome: Settings → Passwords → Export) and import the CSV into your password manager. Delete the CSV immediately after import. Treat exported credentials as sensitive data. - 6
Create Shared Vaults for Team Access
Set up shared vaults for different functions such as Marketing, Finance, and IT. Grant access based on job responsibilities so team members only see what they need. - 7
Invite Team Members
Invite team members from your admin dashboard. Include brief onboarding instructions and emphasize selecting a strong master password. Most providers send automated setup guides. - 8
Migrate Critical Business Accounts
Start by migrating high-risk accounts: email, banking, domain registrar, hosting, and CRM. Use the password manager’s generator to create 20+ character passwords and rotate them during migration. - 9
Enable Two-Factor Authentication (2FA)
Enable 2FA for your password manager and for all high-value business accounts. Many managers can store 2FA codes securely, making authentication easier without compromising security. - 10
Set Up Recovery Options
Designate trusted recovery contacts to avoid permanent lockouts. Configure emergency access policies so administrators can regain access if an employee forgets their master password.
Tips & Best Practices
- •Perform quarterly password audits: Identify weak, reused, or compromised passwords using your manager’s built-in security tools.
- •Never share credentials outside the manager: Avoid email, Slack, SMS, or screenshots. Use the built-in sharing tools exclusively.
- •Revoke access immediately: When someone leaves the organization, remove them from all vaults and rotate critical passwords.
- •Use the password generator for every login: Aim for long, random passwords—length matters more than character complexity.
Need Security Consulting?
If you need help implementing password management, running security audits, or building a company-wide access control strategy, we’re here to help.
Contact Us